Using the Assemble and Disassemble Transactions

Using the Assemble and Disassemble Transactions

Assemble Firearms

This transaction should be used by an FFL to record the assembly of firearms; whether from frame/receiver to finished good, or from one finished good to another (e.g., rifle to short-barreled rifle). This transaction will record a Disposition to the FFL of the Serial Number as it existed before assembly, and automatically record an Acquisition from the FFL of the Serial Number as it has been assembled, in compliance with ATF Ruling 2016-3. 

The Assemble transaction was specifically designed to assemble a single Manufacturer, Model, Type, Caliber firearm at a time as that is how most manufacturing environments work (i.e., a work order typically contains multiple items of a single part number). As such, the Assemble transaction will only process groups of the same Manufacturer, Model, Caliber, Type combination at one time.

  1. Under the Standard Transactions heading, select Assemble, or, from any other screen click on Standard Transactions, and select Assemble from the dropdown menu.
  2. The Assemble screen will now display. Prior to entering any information, first assure the correct A&D Book is displayed in the Owned by FFL/A&D area. If the FFL is incorrect, select the correct FFL via the Set FFL option
  3. Set the date of Assembly in the Physical Date field. Users may manually type in the date, or, alternatively, click on the calendar icon and select the date. This date must equal the date firearms were physically assembled, not the date on which the User is performing the transaction
  4. Enter the quantity of firearms to be assembled in the Pre Count field
  5. Enter Finished Good (end item) information. This information may be filled in manually, or populated using Master Data
  6. If using Manual Entry, fill in the following fields:
    1. Item No User defined; may be a string of letters and/or numbers. Item numbers must be unique; duplicates are not permitted.
    2. Manufacturer Name of firearm manufacturer. A drop down of common firearms manufacturers will appear, entries may be selected from this drop down or manually entered.
    3. Country of Mfg Country of firearm manufacture.
    4. Type Select from drop down menu of ATF recognized firearm types.
    5. Model Model of firearm. A drop down of common firearms models will appear, entries may be selected from this drop down or manually entered.
    6. Caliber/Gauge Firearm caliber or gauge.  For any item without a caliber, "None" or similar entry is acceptable.
    7. 3310.12 Reportable This form is used by licensees in Arizona, California, New Mexico. and Texas to report all transactions in which an unlicensed person acquired, at one time of during five consecutive business days, two or more semi-automatic rifles larger than .22 caliber (including .223/5.56 caliber) with the ability to accept a detachable magazine.
  7. If using Part Master data, use the following instructions:
    1. Enter the Item No./SKU and click the Search icon.  If the Item No./SKU can be located in the Part Master, a dialog box will appear asking if the User would like to use the Part Master item data.
    2. Click Yes to auto populate the associated firearm information.  Click No to abandon the Part Master item entry, and manually enter the item details.
  8. Enter in the Serial Number of the item you are assembling into a finished good.  The Serial Number can be entered one at a time, or in batches if the serial numbers are sequential
    1. To enter serial numbers one at a time, enter the Serial Number individually the Serial Number field.  Re-enter the Serial Number in the Confirm Serial Number field, the original Serial Number field will become hidden.
    2. To enter serial numbers in batches, toggle the Batch Serial Number Processing.  Enter the Serial Number Prefix, if applicable,  then enter the Starting Number for the batch of serial numbers you wish to assemble. Enter the Serial Number Suffix, if applicable, then enter the Quantity of firearms/serial numbers to be assembled.
  9. Click Add Firearm.  This will add the serial numbers to the Transaction List to the right.
  10. Review the Serial Numbers in the Transaction List, the Finished Good information, and the Physical Date prior to posting to the A&D Book to ensure accuracy and compliance.
  11. Once all information has been validated, click Save. This will process the self Disposition/Acquisition and record the Serial Numbers as new line items in the A&D Book with their new firearm type/model/caliber reflected.

Disassemble Firearms

This transaction should be used by an FFL to record the disassembly of firearms; (e.g., rifle to receiver). This transaction will record a Disposition to the FFL of the Serial Number as it existed before disassembly, and automatically record an Acquisition from the FFL of the Serial Number as it has been disassembled, in Compliance with ATF Ruling 2016-3.

The Disassemble transaction was specifically designed to assemble a single Manufacturer, Model, Type, Caliber firearm at a time as that is how most manufacturing environments work (i.e., a work order typically contains multiple items of a single part number). As such, the Disassemble transaction will only process groups of the same Manufacturer, Model, Caliber, Type combination at one time.

  1. Under the Standard Transactions heading, select Disassemble, or, from any other screen click on Standard Transactions, and select Disassemble from the dropdown menu
  2. The Disassemble screen will now display. Prior to entering any information, first assure the correct A&D Book is displayed in the Owned by FFL/A&D area. If the FFL is incorrect, select the correct FFL via the Set FFL option
  3. Set the date of Disassembly in the Physical Date field. Users may manually type in the date, or, alternatively, click on the calendar icon and select the date. This date must equal the date firearms were physically disassembled, not the date on which the User is performing the transaction
  4. Enter the quantity of firearms to be assembled in the Pre Count field
  5. Enter Component (end item) information. This information may be filled in manually, or populated using Master Data
  6. If using Manual Entry, fill in the following fields:
    1. Item No User defined; may be a string of letters and/or numbers. Item numbers must be unique; duplicates are not permitted.
    2. Manufacturer Name of firearm manufacturer. A drop down of common firearms manufacturers will appear, entries may be selected from this drop down or manually entered.
    3. Country of Mfg Country of firearm manufacture.
    4. Type Select from drop down menu of ATF recognized firearm types.
    5. Model Model of firearm. A drop down of common firearms models will appear, entries may be selected from this drop down or manually entered.
    6. Caliber/Gauge Firearm caliber or gauge.  For any item without a caliber, "None" or similar entry is acceptable.
    7. 3310.12 Reportable This form is used by licensees in Arizona, California, New Mexico. and Texas to report all transactions in which an unlicensed person acquired, at one time of during five consecutive business days, two or more semi-automatic rifles larger than .22 caliber (including .223/5.56 caliber) with the ability to accept a detachable magazine.
  7. If using Part Master data, use the following instructions:
    1. Enter the Item No./SKU and click the Search icon.  If the Item No./SKU can be located in the Part Master, a dialog box will appear asking if the User would like to use the Part Master item data.
    2. Click Yes to auto populate the associated firearm information.  Click No to abandon the Part Master item entry, and manually enter the item details.
  8. Enter in the Serial Number of the item you are disassembling into a component part.  The Serial Number can be entered one at a time, or in batches if the serial numbers are sequential
    1. To enter serial numbers one at a time, enter the Serial Number individually the Serial Number field.  Re-enter the Serial Number in the Confirm Serial Number field, the original Serial Number field will become hidden.
    2. To enter serial numbers in batches, toggle the Batch Serial Number Processing.  Enter the Serial Number Prefix, if applicable,  then enter the Starting Number for the batch of serial numbers you wish to assemble. Enter the Serial Number Suffix, if applicable, then enter the Quantity of firearms/serial numbers to be assembled.
  9. Click Add Firearm.  This will add the serial numbers to the Transaction List to the right.
  10. Review the Serial Numbers in the Transaction List, the Component information, and the Physical Date prior to posting to the A&D Book to ensure accuracy and compliance.
  11. Once all information has been validated, click Save. This will process the self Disposition/Acquisition and record the Serial Numbers as new line items in the A&D Book with their new firearm type/model/caliber reflected.

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