Third Party and FFL Transfers in POS
This program, printed documentation and documents should not be used as a substitute for professional advice in specific situations. The procedures, images and examples in this document are for illustrative purposes only and may not be applicable in your setting due to differences in preference, settings and/or state and local regulations.
Configure the Transfer Fee
Navigate to:
Manage > Store Configuration > Options > View
Here, you'll find a new Transfer Fee setting. This allows you to set a default fee for all inbound FFL or third-party transfers. You can still override this fee during the part acquisition process.
Accessing Inbound Transfers
You can open the Inbound Transfer screen in two ways:
Inventory > Receive > Inbound Transfer
On the POS screen, click the three-dot menu (ellipses) next to the Split Payment button.
After selecting either option, a pop-up will prompt you to choose the intake type:
Single Item
Bulk Import
For Single Item Intake:
Fill out all firearm fields.
🔹 Important: The barcode and item/part number will automatically start with a "T" to distinguish transfer items from your regular inventory.
Use the Customer field in the upper right to select or add the person receiving the firearm.
Choose the source of the transfer:
FFL: Use the dropdown to select the dealer.
Third Party: Search or add a customer as the transferor.
This information will be recorded in the Acquisition column of the Bound Book.
Once all required fields are complete, scroll down and click “Acquire.”
For Bulk Imports:
Use the Bulk Import Tool to process multiple firearms at once.
Choose your intake source: FFL or Third Party.
Download and fill out the appropriate import template.
Upload the completed file to process the acquisitions in bulk.
Start the e4473 Process
To initiate the background check (Form 4473), first locate the recipient:
Two ways to find their inbound transfers:
Use the customer pop-up – it includes a section for inbound transfers.
Navigate to the Inbound Transfer tab in the customer’s profile.
Both locations will display all inbound firearms associated with the customer, along with their current status:
Open
Pending
Complete
Click “Open” in the Action column to begin. This will:
Add the firearm and transfer fee to the cart
Trigger the 4473 pop-up when you click the green payment button
The sale will then proceed like a normal in-store transaction.
Canceling a Transfer
If you need to cancel a transfer before starting a 4473:
Open the transfer and select "Cancel" from the Action dropdown.
The firearm will be removed from the customer’s profile and disposed back to the acquiring FFL.
⚠️ Note: Due to varying state laws, firearms cannot currently be disposed back to a third party via the system. These cases must be handled manually in accordance with local regulations.
Related Articles
Using the FFL Transfer Transaction
This transaction should be used by an FFL to record the Disposition of firearms when transferred to another FFL. FFL Transfer Manual Entry Under the Standard Transactions heading, select FFL Transfer, or, from any other screen click on Standard ...Q2S11.24 Release Notes - Orchid POS/eComm™ and Orchid eBound™
Q2S11.24 Release Notes for Orchid eBound and POS/eCommerce This program, printed documentation and documents should not be used as a substitute for professional advice in specific situations. The procedures, images and examples in this document are ...Q2S11.23 Release Notes - Orchid eBound™
Q2S11.23 Release Notes Orchid eBoundTM This program, printed documentation and documents should not be used as a substitute for professional advice in specific situations. The procedures, images and examples in this document are for illustrative ...Q1S9.24 Release Notes- Orchid POS/eComm™
Q1S9.24 Release Notes This program, printed documentation and documents should not be used as a substitute for professional advice in specific situations. The procedures, images and examples in this document are for illustrative purposes only and may ...Q2S06.23 Release Notes - POS/eComm
Q2S06.23 Release Notes Orchid POSTM This program, printed documentation and documents should not be used as a substitute for professional advice in specific situations. The procedures, images and examples in this document are for illustrative ...